DC-Services UK Company

How a document is released

Every release passes through two named stages. The producer assembles evidence, drafts the document against the current schema version, and hands the document to the supervisor. The supervisor reviews the document against the supervisory QA procedure and either signs the document for release or returns it to production with a written reason recorded in the rejection register. A producer cannot supervise their own document under any circumstance. The released document is then sealed into the archive under the firm's retention policy.

• ›Written intake brief signed by the client
• ›Conflicts screen and independence check
• ›Defined deliverable list and retention envelope

Who the documentation is produced for

Documents are produced for institutional counterparties who need an independent written record for their own use: compliance teams, in-house counsel, external auditors, insolvency practitioners, and external counsel preparing matters for tribunal or court. The firm does not produce records for retail end users and does not market services to consumers. The recipient relationship is governed by a written engagement letter that references the standing exclusion list and the retention policy.

• ›Source hashing at intake
• ›Role-based, time-bound access
• ›Two-stage review before release

What the firm does not do

Four activities are excluded by the board's standing register: custody of client digital assets, execution of trades or transfers, legal, tax or investment advice, and success-fee arrangements of any kind. The exclusions are listed on the public Clarity Check page so a counterparty can read the same wording the board reviews. Amending the list requires a recorded board resolution. The exclusions are part of the structural reason every released document is described as a supervisor-signed record rather than as an opinion, recommendation, or instruction.

How to engage the firm

A prospective counterparty contacts the firm with a written description of the documentation required, the recipient who will rely on it, and the period the engagement is expected to cover. The firm responds with a written engagement letter that names the producer and supervisor allocated to the work, the schema version that will apply, the deliverable list, and the fee basis. Work begins only after the letter is countersigned. The same letter references the standing exclusion list so that the boundary of the engagement is recorded before any document is produced.